StateOS personal data processing and privacy policy

  1. The StateOS solution processes the personal data of users in order to provide the users with a convenience service. Personal data shall be stored in the StateOS information system only by the permission of the user and only in a scope necessary for the functioning of StateOS and its services, in conformity with the Personal Data Protection Act.
  2. By entering data for the identification of their person upon logging in to the application, the user accepts the StateOS standard conditions of use and gives their consent that
    1. their personal data and content of services are processed and stored in the StateOS solution (consisting of the user profile (name, ID code), contact details (telephone number, e-mail address), authentication and authorisation details, authorisations, used services, preferences and the statistics and meta data related to used services),
    2. the service provider may offer through StateOS to the user also services and content, which contain personal data,
    3. the personal data stored in StateOS are accessible only to the administrator of StateOS and to a service provider only for the purposes of providing the service.
  3. Should the user observe deficiencies in the services and information mediated to them, they have the right to contact directly the service provider. If the user contacts the administrator of StateOS, the administrator shall forward the information about deficiencies to the service provider.
  4. The meta data generated during the use of services by the user shall be used by the StateOS administrator for profiling users and for developing new convenience services.
  5. The user has the right to submit a complaint about improper processing of their personal data to the Data Protection Inspectorate (www.aki.ee, info@aki.ee, 56202341, Väike-Ameerika 19, Tallinn 10129).
  6. User data stored on the StateOS platform are not made available in a personalised format to third parties without the consent of the user, except in cases where such obligation arises from law.
  7. For the purpose of providing services to the users of StateOS website https://www.stateos.com, the following data from browser cookies and authorisation and authentication solutions are stored:
    1. user’s IP address,
    2. web browser identifier of the user,
    3. URL of the website preceding transfer to StateOS,
    4. URL of StateOS page selected by the user,
    5. authentication method and means, if possible,
    6. data required for the electronic identification of the user (ID code, first name and surname).
  8. In critical cases, the administrator may apply further methods to protect the personal data of users.
  9. Personal data are stored until the user deletes these in the application or discontinues using StateOS by deactivating the account, after which the user account with related information are archived for three (3) years to ensure later evidential value. The administrator shall have the right to extend the storage term for a good reason, otherwise the data will be deleted permanently after the term.